Vendor Information / Cooperatives

Conflict of Interest

Vendors - Conflict of Interest

Lexington Independent School District is required to post all Conflict of Interest forms on its web site. A disclosure form must be filed when a vendor is doing business with or seeking to do business with the District, and;

has an employment or business relationship with an officer of the District or a family member of the officer, or;
has given an officer of the District, or a family member of the officer, one or more gifts with the aggregate value specified in §176.003, excluding any gift described in the same section.

Statements must be filed within 7 business days after the vendor becomes aware that a conflict of interest exists. Vendors are reminded that this form is only required to be submitted if an actual conflict exists. District personnel are not able to provide legal advice to vendors on this or any other legal matter.

Form CIQ & Instructions

Conflict of Interest - Local Governament Officers

Local Government Officers

The District is also required to post Conflict of Interest statements received from an officer of the District. A local government officer shall file the required conflicts disclosure statement, as adopted by the Texas Ethics Commission, with respect to an applicable vendor if the vendor enters into a contract with the District or the District is considering entering into a contract with the vendor; and the vendor:

has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that a contract has been executed or the District is considering entering into a contract with the person, or;
has given to the local government officer or an immediate family member of the officer a gift valued at more than the nominal value amount of $100 or less.

Statements must be filed within 7 business days after the officer becomes aware a conflict of interest exists. Officers are reminded that this form is only required to be submitted if an actual conflict exists.

Form CIS & Instructions

Cooperatives (co-ops)

Lexington Independent School District is a member of various Purchasing Cooperatives (co-ops) that include a large selection and variety of vendors for all commodity codes. Most cooperatives have established competitive pricing and ensure legal compliance with EDGAR and ARMS regulations. Cooperative vendors have been awarded contracts through a specific purchasing cooperative which allows the District to procure equipment and services without completing the District's RFP/Bidding process.

Staff interested in using cooperative vendor should request a copy of their contract number, a copy of their W-9 and a quote for items they are requesting to purchase. Upon receipt, submit all paperwork to purchasing for review. Purchasing will follow-up with the vendor, and upon approval, provide staff a vendor number and commodity code associated with the contract for the purchase.

Choice Partners
BuyBoard Cooperative Purchasing
DIR
E & I Cooperative
National Cooperative Purchasing Alliance
OMNIA
Public Purchase
Sourcewell
Texas Smartbuy

New vendors must fill out the attached vendor form and submit a current W-9 to [email protected].

The district will not conduct business without proper vetting of vendor applications. If you have any questions, please contact Director of Finance, Luke Andrews

Vendor Form